Hitchcock County Board of Commissioners

Trenton, Nebraska

March 1^st, 2010

A meeting of the County Board of Commissioners of Hitchcock County, Nebraska was held at the Hitchcock County Courthouse Commissioner’s Room, 229 East D Street, Trenton, Nebraska on the 1^st day of March, 2010 commencing at 9:00 o’clock a.m. Present were Chairman Ronald Wertz, Commissioners Scott McDonald and Brad Hock and County Clerk Margaret Pollmann. Notice of the meeting was given in advance thereof by publication in the Hitchcock County News, the designated method for giving notice. Notice of this meeting was given to the Chairman and all members of the Board. Availability of the agenda was communicated in the advance notice and in the notice to the Chairman and the Board of this meeting. All proceedings hereafter shown where taken while the convened meeting was open to the attendance of the public.

Chairman Wertz called the meeting to order at 9:00 a.m. and publicly stated to all in attendance that a current copy of the Nebraska Open Meetings Act was available for review and indicated the location of such copy in the room where the meeting was being held.

Member McDonald moved to approve consent calendar one (1) consisting of the following items: 1. Approval of the March 1^st, 2010 meeting agenda; 2. Approval of the February 16^th, 2010 meeting minutes. Member Hock seconded the motion and after consideration the following members voted in favor of said motion. Wertz, McDonald and Hock. Motion carried.

Member Wertz moved to approve the following claims. Member McDonald seconded the motion and after consideration the following members voted in favor of said motion. McDonald, Hock and Wertz. Motion carried.

GENERAL FUND:

General Fund Payroll --------------------------------------------------------------- $ 4,843.09

Ameritas Life Ins., retirement ----------------------------------------------------- $ 631.44

B&D Office City, supply ---------------------------------------------------------- $ 5.78

Lorie Berry, blood draw ------------------------------------------------------------ $ 75.00

Robert Brown, planning comm. --------------------------------------------------- $ 15.00

CT Jewell Co., supply -------------------------------------------------------------- $ 109.80

Clerk Dist. Court, adv. costs ------------------------------------------------------- $ 239.00

Linda Cook, mileage --------------------------------------------------------------- $ 90.00

Barry Corder, regist./mileage ----------------------------------------------------- $ 48.25

D&S Hardware, new equip. ------------------------------------------------------- $ 329.89

Dundy Co. Sheriff, service fees --------------------------------------------------- $ 18.50

Farmers State Bank, FICA/OASI/Fed. ------------------------------------------- $ 1,386.24

Allan Fischer, planning comm. ---------------------------------------------------- $ 21.00

D. Eugene Garner, mileage -------------------------------------------------------- $ 10.50

Great Plains Comm., service ------------------------------------------------------ $ 894.48

Bradford Hock, mileage ------------------------------------------------------------ $ 66.50

Holiday Inn – Kearney, lodging --------------------------------------------------- $ 237.00

Lincoln Co. Sheriff, service fees -------------------------------------------------- $ 18.00

Menards – North Platte, bldg. repair --------------------------------------------- $ 402.92

Mid American Benefits, deductible deposit ------------------------------------- $ 4,000.00

Midwest Mailing Solutions, supply ---------------------------------------------- $ 109.00

John Miller, planning comm.------------------------------------------------------- $ 30.00

NACO, County Board Handbook ------------------------------------------------ $ 80.00

NE Dept. Rev., state tax ------------------------------------------------------------ $ 178.77

NE State Patrol, blood draws ------------------------------------------------------ $ 252.00

Orscheln Farm & Home, supply -------------------------------------------------- $ 38.77

Quill Corp., supply ------------------------------------------------------------------ $ 74.28

Andrea Richards, planning comm. ------------------------------------------------ $ 115.60

Scoop Media, publications --------------------------------------------------------- $ 1,307.15

SW Public Power, utility ----------------------------------------------------------- $ 25.31

Stahr & Assoc., planning/zoning contract --------------------------------------- $ 4,250.00

Top Office Products, supply/lease ------------------------------------------------ $ 886.92

Tri-State Fire Extinguisher, maint.------------------------------------------------ $ 211.00

Verizon Wireless, service ---------------------------------------------------------- $ 90.96

Ryan Wilcox, public defender ----------------------------------------------------- $ 1,550.29

Walmart, supply --------------------------------------------------------------------- $ 119.87

ROAD FUND:

Road Fund Payroll ------------------------------------------------------------------ $ 5,310.37

Ameritas Life Ins., retirement ----------------------------------------------------- $ 736.88

DFR, Inc., service ------------------------------------------------------------------- $ 13.00

Farmers State Bank, FICA/OASI/Fed. ------------------------------------------- $ 1,292.31

Great Plains Comm., service ------------------------------------------------------ $ 174.26

Hazlitt Kustom Upholstery, repair ----------------------------------------------- $ 140.80

JA Automotive, repair ------------------------------------------------------------- $ 223.52

Lakeside Sand & Gravel, gravel ------------------------------------------------- $ 1,246.53

Mid American Benefits, deductible deposit ------------------------------------- $ 2,000.00

NE Dept. Rev., state tax ----------------------------------------------------------- $ 153.76

Stateline Repair, repair ------------------------------------------------------------- $ 120.05

Tri-State Fire Extinguisher, maint./new equip. --------------------------------- $ 897.00

NOXIOUS WEED FUND:

Weed Fund Payroll ----------------------------------------------------------------- $ 832.74

Ameritas Life Ins., retirement ----------------------------------------------------- $ 121.86

CCC-Campus Accounts, spring training ----------------------------------------- $ 105.00

Farmers State Bank, FICA/OASI/Fed. ------------------------------------------- $ 251.17

Great Plains Comm., service -0---------------------------------------------------- $ 45.80

Mid-American Benefits, deductible deposit ------------------------------------- $ 500.00

NE Dept. Rev., state tax ------------------------------------------------------------ $ 33.42

Quality Inn & Suites, lodging/meals --------------------------------------------- $ 230.35

911 EMERGENCY SERVICES FUND:

Great Plains Comm., service ------------------------------------------------------ $ 645.90

Qwest, same ------------------------------------------------------------------------- $ 263.09

County Attorney Garner joined the meeting and presented a Memorandum of Understanding for appointment of Hitchcock County Surveyor with Gary Dicenta with Miller & Associates Consulting Engineers for County Surveyor services for term ending January 6, 2011 and discussion was held on the same which was moved upon at the January 19^th, 2010 meeting. Also presented by Attorney Garner was proposed Resolution #10-3 also relating to the appointment of a County Surveyor. Discussion was held on both documents.

Member Wertz offered the following resolution and moved for its adoption. Member McDonald seconded the motion, and after consideration the roll was called thereupon and the following members voted in favor of the motion: Wertz, Hock and McDonald. Said resolution having been consented to by a majority of all members elected to said County Board, was by the Chair declared passed and adopted. A true, correct and complete copy of said resolution is as follows:

RESOLUTION #10-3

APPOINTMENT OF HITCHCOCK COUNTY SURVEYOR

WHEREAS, the County of Hitchcock County, Nebraska, hereinafter referred to as “COUNTY” is a duly organized county, existing pursuant to the law of the State of Nebraska; and

WHEREAS, Neb. Rev. Stat. §23-1901.01 provides in pertinent part as follows:

When there is no qualified surveyor within a county who will accept the office of

county surveyor, the county board of such county may employ a competent

surveyor either on a full-time or part-time basis from any other county of the

State of Nebraska to such office. In making such employment, the county board

shall negotiate a contract with the surveyor, such contract to specify the terms

and conditions of the appointment or employment, including the compensation

of the surveyor, which compensation shall not be subject to section 33-116. A

surveyor employed under this subsection shall serve the same term as that of

an elected surveyor and shall not be required to reside in the county of

employment.

And

WHEREAS, no qualified surveyor filed for election for, and no qualified surveyor was elected at the general election held on November 7, 2006 to, the office of county surveyor for the term commencing January 4, 2007 and ending January 6, 2011; and

WHEREAS, no qualified surveyor within the county applied for or accepted the office of county surveyor for the term commencing January 4, 2007 and ending January 6, 2011; and

WHEREAS, Gary H. Dicenta, a licensed registered surveyor with the firm of Miller & Associates Consulting Engineers, P.C., 109 East 2^nd Street, McCook, NE 69001, is a qualified and competent surveyor and has performed county surveyor services for COUNTY since approximately January 4, 2007, and said Gary H. Dicenta has informed COUNTY of his desire to continue to serve as County Surveyor for COUNTY and to perform the duties of such office accordingly; and

WHEREAS, the Board of Commissioners of Hitchcock County, Nebraska, has considered the interest of Hitchcock County, and its taxpayers.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS FOR HITCHCOCK COUNTY, NEBRASKA that Gary H. Dicenta be appointed as County Surveyor for COUNTY, to perform the official duties thereof in accordance with law, such appointment to terminate on January 6, 2011.

BE IT FURTER RESOLVED that in consideration of said services, COUNTY shall provide at Gary H. Dicenta’s request, such equipment and operator(s) as is reasonably necessary to assist said Gary H. Dicenta in performing such official statutory duties;

BE IT FURTHER RESOLVED that the Memorandum of Understanding For Appointment of Hitchcock County Surveyor prepared and submitted to the Board of Commissioners by the Hitchcock County Attorney specifically setting forth the terms and conditions of COUNTY’S appointment of Gary H. Dicenta as County Surveyor for COUNTY is hereby approved and the Chairman of the Board is authorized to execute the same accordingly.

VOTING FOR THE MOTION: Ronald Wertz, Bradford Hock and Scott McDonald

ABSTAINING: None

VOTING AGAINST THE MOTION: None

PASSED AND APPROVED on this 1^st day of March, 2010.

The Resolution is hereby adopted.

_______________________________

Ronald L. Wertz, Chairman

Board of Commissioners

ATTEST: Hitchcock County, Nebraska

________________________________

Margaret M. Pollmann

Hitchcock County Clerk SEAL

Chair Wertz executed the Memorandum of Understanding For Appointment of Hitchcock County Surveyor

Member McDonald offered the following resolution and moved for its adoption. Member Hock seconded the motion, and after consideration the roll was called thereupon and the following members voted in favor of the motion: Wertz, Hock and McDonald. Said resolution having been consented to by a majority of all members elected to said County Board, was by the Chair declared passed and adopted. A true, correct and complete copy of said resolution is as follows:

RESOLUTION 10-4

(SIGNING OF THE PROJECT PROGRAM AGREEMENT)

Whereas: Hitchcock County is proposing a transportation project for which it is desirous of obtaining Federal funds;

Whereas: Hitchcock County understands that it must strictly follow all Federal, State and local laws, rules, regulations, policies and guidelines applicable to the funding of the Federal-aid project; and

Whereas: Hitchcock County and the Nebraska Department of Roads (NDOR) wish to enter into a Project Program Agreement setting out the various duties and funding responsibilities for the Federal-aid project.

Be It Resolved: by the Board of Commissioners of Hitchcock County that:

Ronald L. Wertz, Chairperson, Hitchcock County Board of Commissioners is hereby authorized to sign the attached Project Program Agreement between Hitchcock County and the NDOR.

Hitchcock County is committed to providing local funds for the project as required by the following Project Program Agreement:

NDOR Project Number BR-NBIS (83)

NDOR Control Number 00810

Fracture Critical Bridge Inspections Project

Passed and approved 1^st day of March, 2010 at Trenton, Nebraska.

_________________________________ Ronald L. Wertz, Chair

ATTEST:

_________________________________
Margaret M. Pollmann, County Clerk

Board Member McDonald moved the adoption of said resolution. Member Hock seconded the Motion. Roll Call: Yes: McDonald, Hock and Wertz No: None Abstained: None Resolution adopted, signed and billed as adopted.

Chair Wertz executed Project Program Agreements by and between the Nebraska Department of Roads and Hitchcock County on Project No. BR-NBIS (83), Control No. 00810, Fracture Critical Bridge Inspections.

Discussion was held on the county employee handbook.

The Treasurer was in receipt of $1.00 from Vonnage Tax Account and $5,066.03 from Great Plains Communications for 911 surcharges, credited to the 911 Emergency Services Fund; $42.20 from Leland Frakes for bridge planks and $1,014.38 from Richard Kollmorgen for a culvert, both credited to the Road Fund; $126.28 from Central Crude for oil production, credited to the General Fund.

Member Wertz moved to adjourn and to meet for the next regular meeting, Monday, March 15^th, 2010 at 9:00 a.m. Member McDonald seconded the motion and the roll was called and the following members voted in favor of said motion: Hock, McDonald and Wertz. Motion carried.

_________________________________

ATTEST: Ronald L. Wertz, Chair

Hitchcock County Board of Commissioners

_______________________________

Margaret M. Pollmann, County Clerk